Whether you’re a business of one or a large corporation, moving to a new office space is a lot of work. It’s important that this move runs efficiently since rocky transitions can interrupt workflow and shut down operations. Here are three tips when relocating your office space to help make the transition as smooth as possible.
Be Organized by Using Task Delegation Software
There are a lot of things to do when moving into a new office space. Before you start packing things away, take some time to make a list of everything that needs to be done before, during, and after your move. Do you need to sell any furniture? Do you want to think about hiring a moving company? You definitely need to set up a new network. The list can be endless. If you have the benefit of employees that you can rely on to handle some of these tasks, delegation can be a great way to make sure nothing falls through the cracks.
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Task delegation software is a great tool to help keep everyone organized as you plan your move. You can assign tasks to specific employees, provide detailed instructions, and easily check the status of tasks. Even if you are the sole employee of your company, task delegation software can help you make sure every important job is completed.
Take Note of Electrical Outlets
When looking at a new space, the layout is naturally one of the factors that will weigh most heavily in your ultimate decision. As you’re considering different floor plans, make it a point to note the number and location of electrical outlets. How many outlets you’ll need will depend on the number of devices you’ll need to connect.
If you do fall in love with a space with less than the optimal number of power outlets for your business, there are solutions. A Power over Ethernet switch, or PoE switch, will help power your devices, reduce cord clutter, and cleanly connect devices to a shared network. If you only have a few devices to power, then a PoE injector might be the better choice for your business. A PoE injector works similarly to a PoE switch but is a less expensive option that powers a single device. PoE injectors also have the benefit of affecting only one device; if the PoE switch goes out it affects every device connected to it. Regardless of whether you decide your space needs a PoE switch or a PoE injector, both solutions will help you close the gap between the power you need and the power you have.
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Change Your Mailing Address
Once your move is confirmed, it’s time to get started changing your address. As a business, ensuring your customers can find you after your move is very important for your continued business success, especially if you meet customers in person. If your company sends out email newsletters, this is a great option for letting customers know about your new location. Social media newsfeeds are also a good way to inform customers about a move.
In addition to changing your address on your company website and social media pages, there are billing and financial institutions that you will need to alert. Your local secretary of state is a great resource for making sure your business address is updated in all of the most important places. It’s going to take some time to make sure your address has been updated everywhere it needs to be, and checking in with your local resources can help you make sure you haven’t missed any important state and federal paperwork.
Moving to a new office can be both exciting and stressful. By following these tips, you’ll take some of the stress out of the process so you can enjoy the change in scenery.
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